Scan2Attend is a comprehensive, enterprise-grade HR Management System that digitizes the entire employee lifecycle—from attendance capture and leave management to automated payroll and organizational communication. It replaces manual registers, paper leave forms, and spreadsheet payroll with one synchronized digital workflow, offering a powerful trifecta of dedicated mobile applications and a robust web-based administrative dashboard.
The system is built around two specialized mobile applications: the User App empowers employees to clock in and out with a secure QR scan, view attendance history and payslips, and submit leave requests directly from their phone. The Office App, designed for a stationary device or kiosk at the workplace entry point, serves as a centralized scanning terminal, capturing attendance data and cross-validating location to ensure genuine on-site presence.
Beyond attendance, Scan2Attend automates leave approvals, shift scheduling, and monthly payroll calculation—so HR teams spend less time on paperwork and management gets real-time visibility into workforce health.
Lets employees clock in and out with a secure QR scan, view attendance history and payslips, and submit leave requests—all from their personal device.
A kiosk-style app for a stationary device or tablet at the workplace, serving as a centralized scanning terminal for attendance capture and location cross-validation.
Seven configurable leave types with yearly quotas, routed through a two-tier Reporting Manager → HR approval pipeline with automatic balance deduction and restoration.
Calculates monthly salary from base pay, working days, attendance and leave records, and late-entry deductions, with payslips and QR-verified salary certificates.
Configure unlimited custom shifts, assign employees to schedules, and track real-time shift progress with grace-period-based late-entry detection.
Live workforce status, monthly attendance trend charts, leave balance summaries, and upcoming holidays—all in one command-center view.
Granular control over users including role assignment (Admin, Manager, HR, Office, User), approvals, account locking, and bulk import or deletion.
Captures and compares geographic coordinates from both the employee device and the office kiosk, flagging location discrepancies for review.
Built-in notice board lets administrators create and broadcast role-targeted announcements with active/inactive status tracking.
Custom token-based authentication, AES-256 encryption for sensitive data, session control, and audited logging with instant report availability.
Define your organization structure, create user roles (Admin, Manager, HR, Office, User), configure shifts, holidays, and workplace locations within the web portal.
Deploy the User App for employees and the Office App on a stationary device or tablet to enable secure QR-based attendance tracking from day one.
Employees scan QR codes to mark attendance while the system captures and compares GPS coordinates for validation and accuracy against assigned shifts.
Leave requests route through manager and HR approval automatically, while monthly payroll is calculated from attendance, leave, and shift data—ready for export.
Access real-time dashboards, analyze attendance and leave trends, manage users via the command center, and continually optimize workforce performance.
Manage attendance, leave, and payroll with real-time dashboards, role-based access, and centralized monitoring across departments using QR verification.
Ensure staff are physically present on-site using QR scanning combined with location-based validation comparing user and office terminal coordinates.
Track attendance, shifts, and payroll across multiple offices or branches with unified control and centralized administration.
Adopt a simple yet scalable HR system that replaces manual processes with attendance, leave, and payroll automation as your team grows.
Admin Dashboard Access
User App & Office App
Secure Scan Technology
Talk to our team about configuring Scan2Attend for your workforce structure, office locations, leave policies, payroll rules, and reporting needs.
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